SwissPeak Partners GmbH

Sinserstrasse 67, 6330 Cham

CHE-411.117.418

Email: hello@swisspeak-partners.ch

SwissPeak Partners GmbH takes the protection of personal data seriously. This Privacy Policy explains how personal data is collected and processed when you visit our website, contact us, use our services, or apply for a job through our website or connected recruiting systems. This reflects the information duty commonly required in Swiss recruiting contexts.

This Privacy Policy applies to visitors of our website, business contacts, clients, candidates and other individuals whose personal data is processed in connection with our business activities, website, communication channels and recruiting processes. Swiss data protection rules require transparency about what data is collected and for what purpose, and recruiting privacy notices commonly cover website use as well as application workflows.

We process personal data that you provide directly to us, data generated through your use of our website, and data received in connection with recruitment and business communications. Personal data may include in particular your name, e-mail address, telephone number, company details, message content, CV, employment history, qualifications, salary expectations, interview notes, correspondence, and other information you submit in a contact request or application. Recruiting privacy notices typically cover contact data, application documents and process-related records.

When you contact us through the contact form, by e-mail, by phone or through other channels, we process the information you provide in order to respond to your request, communicate with you and, where relevant, prepare or perform contractual services. This corresponds to standard processing for contact requests and service delivery.

When you apply for a position advertised by or through SwissPeak Partners, we process your application data for the purpose of reviewing your suitability for a role, conducting the recruitment process, communicating with you, arranging interviews, evaluating profiles and, where relevant, presenting suitable candidates to hiring companies in the context of a client mandate. In recruiting practice, access to applicant data should be limited to authorized HR staff, relevant decision-makers and, where applicable, the client responsible for the vacancy.

Application data may include the information you submit yourself, such as contact details, CV, certificates, employment history, qualifications, salary expectations, work authorization information, correspondence and interview-related notes. Only data necessary for the application and placement process should be processed.

Our website may contain job advertisements and application functions that are technically operated through third-party providers or integrated recruiting systems. In particular, applications may be submitted through or stored in an applicant tracking system such as Recruitee, and certain job publication or application features may interact with external platforms such as LinkedIn. Recruitee provides candidate retention controls, and LinkedIn job-related services may involve their own terms and privacy notices in addition to the company’s own privacy notice.

If you apply through an external platform, a hosted application page, a connected job board or another third-party service, your data may first be captured through that technical environment and then made available to us for processing within the recruitment process. Where this is the case, the additional privacy information and terms of the relevant third-party provider may also apply.

We process personal data for the following purposes: responding to inquiries, communicating with clients, candidates and business contacts, providing recruitment and HR consulting services, conducting recruitment and placement processes, assessing candidate suitability, managing applications, operating and securing our website, analyzing website usage in an aggregated manner, complying with legal obligations, and asserting or defending legal claims. These purposes reflect standard website and recruiting operations.

Where required, personal data is processed based on an applicable legal basis, in particular where processing is necessary for pre-contractual steps, the performance of a contract, compliance with legal obligations, legitimate business interests, or based on consent where consent is required. In recruitment contexts, candidate data is commonly processed because it is necessary to assess a potential employment relationship or placement process.

We may share personal data with carefully selected service providers and processors who support our business operations, for example website hosting providers, form and communication providers, recruiting software providers, IT providers, and payment or administrative service providers where relevant. In the context of recruitment mandates, candidate data may also be shared with the relevant client or hiring company where this is necessary for the application or placement process. Recruiting guidance consistently stresses that only authorized persons should receive access to applicant data.

We store personal data only for as long as necessary for the respective purpose, for as long as required by law, or for as long as needed to protect legitimate interests such as documentation, dispute resolution or compliance. In applicant tracking systems such as Recruitee, candidate retention periods can be configured and are used to determine how long candidate details, application materials and interview records are stored.

If an application does not lead to employment or placement, application data is generally retained only for as long as necessary to complete the recruitment process, meet legal obligations, or, where applicable, for a longer period if you have consented to being considered for future opportunities. Recruitee’s GDPR-related documentation indicates that retention periods can be defined and candidate records can later be deleted or anonymized.

When you visit our website, technical data may be processed automatically, such as IP-related connection data, browser type, device information, operating system, referring pages, pages visited, date and time of access, and other server log or usage data that is necessary for operation, security and troubleshooting. Website operators commonly use such data for technical operation and security.

If you use the contact form on our website, we process the data entered into the form in order to handle your inquiry. If the website uses external form, hosting or page-building components, those providers may technically process the data on our behalf as part of providing the website infrastructure. Dorik offers website and form-related functionality, so this should be transparently reflected in the privacy notice if used for your site.

If you use Dorik’s built-in analytics features, Dorik states that its analytics are cookieless and designed not to track users across websites or collect personal information in the usual analytics sense. Dorik’s help and product pages describe these analytics as GDPR-compliant and cookie-free.

If instead or additionally you use Plausible Analytics, you may state that Plausible uses cookieless analytics and is intended for privacy-friendly aggregated measurement, provided this is in fact active on your website. Your current policy already mentions Plausible, but the final wording should match the tools actually enabled on the live site.

Cookies and similar technologies may be used only to the extent technically necessary or where activated through optional third-party services. If no non-essential cookies or tracking technologies are in use, this should be stated clearly. If additional tools such as embedded media, maps, LinkedIn features, advertising tags or external scripts are later added, the Privacy Policy should be updated accordingly. Dorik documentation also notes that additional tracking can be introduced through integrations such as Google Tag Manager.

Personal data may be processed in Switzerland, in the European Economic Area, or in other countries depending on the service providers used. If personal data is transferred abroad, appropriate safeguards should be implemented where required by applicable law. Because recruiting and SaaS tools can involve cross-border processing, this point should not be omitted in a modern privacy notice.

We take appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration or disclosure. Recruiting and applicant-management providers commonly refer to such technical and organizational measures as part of compliant processing arrangements.

Under applicable Swiss data protection law, and where applicable other data protection laws, you may have the right to request information about your personal data, request correction of inaccurate data, request deletion, restrict certain processing, object to certain processing, or withdraw consent with effect for the future where processing is based on consent. Swiss recruiting guidance emphasizes informing applicants about these rights.

If you wish to exercise your rights or have questions about the processing of your personal data, you may contact us at hello@swisspeak-partners.ch. To process such requests, we may need to verify your identity. This is common and helps protect personal data from unauthorized disclosure.

We may update this Privacy Policy from time to time if our website, recruiting processes, service providers, legal obligations or business activities change. The current version published on our website shall apply. Privacy notices should be kept aligned with actual systems and processes, especially in recruiting environments where tools and integrations change over time.

Contact

SwissPeak Partners GmbH

Sinserstrasse 67, 6330 Cham

Switzerland

hello@swisspeak-partners.ch